Simple Record Retention, Search and Destruction for Healthcare Organizations
Reducing risk when storing long-term data.
Are you in risk? You could be in risk if your healthcare organization is still using outdated EMR systems in read-only mode. Certain patient data must be stored for more than 20 years in order to comply with regulatory requirements for medical record retention. But keeping servers and operating systems that old can result in access problems, support costs, corruption, or cybersecurity risks.
Archiving? Talk to the Experts.
DataSpotEye Team has expertise in over 10 different Enterprise Document Management Systems with a proven ability to extract, migrate and archive data with 100% integrity.
The solution? EMR data archiving.
DataSpotEye Team has expertise in over 10 different Enterprise Document Management Systems with a proven ability to extract, migrate and archive data with 100% integrity.
How does it work?
Our team of professional’s extracts data from your legacy systems, moves it, and then consolidates it into a relational database. Then they make it accessible through a user-friendly, efficient browser-based platform for years to come. To ensure that you have access to your legacy data whenever and wherever you need it, we assist you with the data extraction process.
When to Archive
- System replacement
- Merger & acquisition
- Closure/relocation of a facility
- Retirement/death of provider
Why Archive
- Reducing the expense of maintaining outdated systems while adhering to record-keeping regulations
- Improving defenses against cybersecurity threats
- Resolving problems with healthcare data storage solutions' data conversion
- Utilize integrated archiving software to access historical data at the point of care.
Ways to Archive
- We host the EMR archive in our data center and you can access it securely from any browser-based computer/li>
You host the EMR archive locally in a virtual machine (VM) environment
There is a widespread misconception that during a data conversion, all patient data is transferred. However, due to expense and complexity, only a few basic medical data elements, such as problems from the previous 24 months, allergies, medications, immunizations, and procedures, are typically transferred to a new EHR system. What about the remaining data, though? Maintaining the legacy system in read-only mode costs money and poses technical risks.
The main difference between a patient data archive and a conversion is the volume of data.
The majority, if not all, data in a patient data archive is present in its complete integrity. Protected health information (PHI) retention regulations are met by this extensive long-term archiving and storage of patient data
Contact Us
Contact us and meet with one of our healthcare data archiving specialists and discuss your system decommissioning project.